Accounts Payable Coordinator
Accounts Payable Coordinator, Waukesha
General Information
-Job Title: Accounts Payable Coordinator
-Location: -100 N East Ave Waukesha, WI, 53186 United States
-Employee Type: Support Staff
-Job Category: Business Office, Staff
Description Responsibilities: -Review and distribute all vendor invoices for approval, matching invoices with purchase orders. -Review all invoices and requests for payment for appropriate account numbers, authorizations, and documentation per University policy. -Review all expense reports for compliance with University policy and documentation. -Perform data entry function for all invoices, requests for payment, and expense reports in an accurate & timely manner. -Create and distribute accounts payable and student payments in a timely manner, matching invoices with checks, direct deposits, and electronic fund payments. -Meet key payable processing deadlines. -Maintain vendor files. -Establish and update vendor profiles in University software system. -Maintain files on student non-cash prizes for inclusion on 1099 MISC reporting as needed. -Back up purchase order preparation and distribution. -Monitor Open PO's and vendor statements for past due invoices, resolve billing problems. -Communicate with University employees for information accuracy and problem resolution. -Respond to vendor, employee, and student inquiries. -Perform month end A/P reconciliation. -Assist the Senior Accountant in basic accounting projects related to A/P. -Miscellaneous duties as assigned by supervisor.
Qualifications:
Education and/or Experience: -High school diploma or equivalent -Accounts payable experience required -Basic bookkeeping experience desired
Mathematical Skills: -Ability to add, subtract, multiply and divide
Technology Skills: -Create simple text documents in Word -Use and maintain voice mail and e-mail -Possess average keyboarding skills -Use University software to create & maintain A/P information -Create and maintain simple Excel spreadsheets -Use Microsoft Teams for communication and virtual meetings.
Human Relations Skills: -Communicate effectively verbally and in writing, in person, via the telephone and through email. -Able to work independently -Able to multi-task and prioritize tasks. -Possess Customer Service skills -Excellent organizational skills -Candidates must be willing and able to support and advance the University mission.
Physical Demands: -Able to sit for extended periods of time -Able to lift and carry up to 10 pounds -Able to walk short distances -Able to reach and bend