Payroll Specialist

Payroll Specialist

Carlisle, PA 17013

Posted: 01/12/2025

Deadline: 01/31/2025

Employment: Full-time, Non-exempt

Pay: $25.50 - $28.85

Department: Controller

Experience: Intermediate

Job Description

This position is responsible for administering the county's overall payroll process, which includes the time recording process and employee-specific payroll requirements for approximately 1,000 employees, both union and non-union.

Position Information:

Work Schedule: 75 hours in a 2-week pay period

Hourly Rate: $25.50 - $28.85 per hour, the starting hourly rate is negotiable based on relevant working experience

Position Code: CN3010

Department: Controller's Office

Sub-Department: N/A

Pay Grade: 109

FLSA Status: Non-Exempt

Employment Status: Full Time

Reports to: First Deputy Controller

Supervises: N/A

This position has the opportunity to work a hybrid work schedule (working from home and working in the office) after 6 months of successful job performance.

Essential Job Functions:

•Analyzes all employee electronic time records, systematic calculations of hourly pay types, and dollar-based employee payments to ensure accuracy and compliance with various regulatory requirements, with internal controls established in County policies and procedures, and with provisions of multiple union contracts.

•Audits and verifies that all pay and personnel actions (employee status changes, employee position, and pay changes) previously approved by Management are being calculated correctly for each payroll.

•Administers County employees' leave balance plans, assessing employee usage and system calculated accruals for accuracy.

•Prints and distributes payroll checks, creates the direct deposit file and ensures accurate, timely submission to our bank for ACH processing.

•Independently researches and assesses Pennsylvania municipality tax .

•Consults with all employees and coordinates the completion of required forms for all employee specific payroll information.

•Presents at bi-weekly new hire orientations to educate, instruct and facilitate the completion of required payroll/tax documents and to explain the basic principles of timekeeping in Kronos.

•Generates disbursement vouchers to pay bi-weekly payroll withholdings for union dues, charitable contributions, wage attachments, etc.

•Monitors and evaluates bi-weekly, hours worked by part-time employees to determine if benefit eligibility criteria have been reached.

•Researches and amicably resolves all payroll related problems/concerns.

•Completes all wage verification requests and other reports requested by 3rd parties (e.g., Domestic Relations Office, County Assistance Office, creditors/lenders).

•Directly collaborates and assists ERP with any required payroll specific maintenance/upkeep in both the Lawson (payroll) and Kronos (timekeeping) systems.

•Completes various year-end processes including elected official salary verification and adjustments, printing and distributing W-2's, and creating back-up documentation for employee leave balances.

•Assists with other clerical support as necessary.

•Performs other job-related duties as required.

Qualifications:

Education:

•High school diploma or equivalent

Work Experience:

•1-2 years of work experience in a payroll processing environment or highly related field with preference given for practical knowledge of and experience with Kronos/UKG timekeeping systems

•Experience with Microsoft Office Suite including Excel, Outlook, and Word is required

Company Description

Mission Statement: The most livable community with the most efficient and effective public services in Pennsylvania.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

Cumberland County Diversity, Equity, and Inclusion Statement

Cumberland County acknowledges and celebrates the unique characteristics of our residents, employees, and visitors. We identify diversity as a strength and consider it a growing, valuable asset of our community. We thoughtfully offer services and opportunities by understanding the different needs of our residents and actively engaging the underrepresented. Everyone who lives, works, and visits Cumberland County will benefit from our commitment to a welcoming environment.

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING:

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.

EMAIL CONFIRMATION:

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Benefits

Medical Benefits:

 •Capital Blue Cross Medical Insurance Health Savings Account Wellness program with wellness incentives •Capital Blue Cross Vision Insurance United Concordia Dental Insurance

Retirement Benefits:

•County Retirement Pension

5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax Fully vested after 5 years of credited service Normal Retirement Options:

•Age 55 with 20 years of credited service

•Age 60 with any amount of credited service

•Voluntary 457b Deferred Compensation Plan

•Military Time Buy Back Options

Paid Time Off:

•Vacation

10 days per year, accrued per pay period (Non-Exempt) 15 days per year, accrued per pay period (Exempt) Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service

•Personal

3 Personal days per year, pro-rated based on starting date

•Sick

5 Sick days per year, pro-rated based on starting date

•12 Paid County Holidays No waiting period to receive paid holidays

Additional Benefits:

•Educational Assistance

80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)

•Public Service Loan Forgiveness (PSLF) certain eligibility requirements must be met

•Employee Assistance Program

Resources for: Childcare, Eldercare, Legal, Financial, and Coaching

•Flexible Spending Account

•Dependent Care Account

•Short Term Disability

•Long Term Disability

•Life Insurance

Cumberland County is committed to diversity, equal opportunity, and affirmative action. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are committed to compliance with all fair employment practices regarding citizenship and immigration status.