The Disbursements Manager leads the disbursement operations of the University and its related Foundations that include Employee Reimbursement, Accounts Payable, ProCard, Research Participant Payments, and Vendor Set Up. The position reports to the University Controller. The hired candidate may have an opportunity to work a Hybrid/Flexible schedule (not fully remote) after adequate training and an acceptable performance evaluations.
This position ensures all University obligations to vendors and employees are paid on a timely and accurate basis and in compliance with such laws, regulations and policies as may apply. This position must understand and comply with Non-Resident Alien regulations as issued by the IRS and INS and execute the proper forms that pertain to this area. This position is responsible for the proper setup of all University vendors and will coordinate with Materials Management for a smooth transition of this process to Financial Services. This position develops business process solutions and implementation. This position is multi-faceted providing managerial, supervisor, advisory and technical expertise for ProCard, accounts payable, travel system, research participant payment system, and vendor setup staff. This involves management of fiscal resources, space and staff utilization and the on-going operation of these functions. In this environment of constant change and scarce resources planning is critical to the operation of the accounts payable, vendor validation, and related business processes. This position must be aware of changes in technology, laws rules and regulations policies and procedures and ensure proper training of staff on these changes and that the technological needs are met wherever possible. This position is responsible for training staff and ensuring the staff is aware of any new changes that may occur. This position is involved on committees and task forces to review current procedures and suggest/implement new procedures and systems for payroll and accounts payable to streamline these efforts. The incumbent must work across the organization to achieve goals and ensure accuracy in payment processes
- KEY RESPONSIBILITIES: Manages
- Vendor Setup
- Accounts Payable
- Employee Reimbursement and Travel Reimbursement
- Tax compliance related to these operations
- Compliance with State Agencies related to these operations
- ChromeRiver reimbursement system
- Greenphire research participant payment system
Bachelor’s degree in accounting, business, finance or other discipline related to the area of assignment with 12 credit hours of accounting coursework and three years of professional accounting experience, of which at least one is supervisory; or equivalent combination of training and experience. Some positions may require additional credit hours of accounting coursework. All degrees must be received from appropriately accredited institutions.
Preferred Experience, Skills, Training/Education
Qualifications for this position include a bachelor’s degree in accounting, finance, or business administration in addition to directly related experience. Prefer a minimum of five years of experience in a university setting, preferably in a financial management role. Knowledge of Banner system is preferred. Excellent oral and written communication skills are required as well as the ability to work in a cooperative fashion with peers, subordinates, and superiors.
Anticipated Hiring Range - $74,100 - $87,177
Posting Closes - 5/27/22