Grants Specialist (Finance / Accounting)

Sacramento Metropolitan Fire District   Rancho Cordova, CA   Full-time     Accounting
Posted on February 11, 2024
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Salary: $91,223.04 - $110,688.84 Annually

Closing Date: 2/27/2024 4:00 PM Pacific

Retirement - CalPERS retirement: Classic employee 3% @ 60, PEPRA employee 2% @ 62

Health Benefits - CalPERS health insurance offering variety of HMO's and PPO's. District contributes 92% of the health plan premium and the employee is responsible for the remaining 8% of the premium for the whole family up to $3053.70 per month. Dental and vision insurance are also paid by the District.

Life Insurance - $20,000 for the first probationary year and $100,000 thereafter.

PTO - 12.43 hours / month
Administrative leave - 80 hours / annually
Sick Leave - 17.22
Holiday - 12 designated holidays per year

Child Birth Disability Leave - 6 weeks

Max of 10.5%
Continuing education - 5% of base pay after 24 hours of continuing education hours
Longevity - 2% of base pay starting at 10 years of service 

Under the general direction of the Controller, the Grant Specialist is responsible for insuring the District follows all federal, state, and other grant requirements, grant budget allocations, approving expenditures and requesting grant fund reimbursements.

The incumbent will report to the Controller and will also be required to collaborate with other senior level management with regard to program/project implementation and oversight. Ability to exercise regulatory and procedural knowledge with executive staff as required with regard to necessary job functions.

Examples of Duties / Knowledge & Skills

This job description is intended to convey information essential to understanding the scope of the position; it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. 

Regular and reliable attendance is a requirement of the job.

  1. Prepares reports, reimbursement requests and other submissions, ensuring that the documents are submitted timely, professionally and accurately in accordance with grant requirements and best represent the District’s needs, goals and objectives. 
  2. Maintains and monitors grant and contracts budgets; assure compliance with grant and/or contract requirements; notify appropriate personnel of action needed on budget problems. 
  3. Provides assistance and guidance to administrators and teams who are implementing grant-funded programs, particularly in meeting programmatic guidelines and rules set by funding sources, working though issues related to budgeting, expenditure and disposition of grant funding, personnel, evaluation, and reporting.
  4. Reconciles yearly receipts, expenditures, appropriations and encumbrances in the general ledger; prepare transfers between funds; monitors financial management system (FMS) reports for accuracy; ensures accurate translation of grant budgets into FMS; prepares journal entries and periodic reconciliation of general ledger, subsidiary accounts and bank statements. 
  5. Works with the District’s Public Information Officer (PIO) to identify strategies and develop written materials to effectively convey the scope and impact of the District’s grant programs/projects and their benefit to the public. 
  6. Maintains effective working relationships with key collaborators and funders. 
  7. Managing and updating 
  8. Maintains continuing educational proficiency in grant regulations and program development skills. 
  9. Other related duties as assigned by supervisor.

Minimum Qualifications & Requirements

Offers of employment are contingent upon successful completion of a background check and a physical to include a drug screen. 

The education or experience requirements may be modified or waived at the sole discretion of the Fire Chief. At least one of the education or experience requirements must be met; both requirements cannot be modified or waived. The Sacramento Metro Fire District Board of Directors shall be notified of any such modifications or waivers. 

Must be at least eighteen (18) years of age. 

Education and Experience 
Education must be obtained through a post secondary institution currently accredited by any accreditation body recognized by either the Counsel for Higher Education Accreditation (CHEA) or the United States Department of Education. 

  1. Associate degree in public or business administration, accounting, mathematics, finance, or related field. 
  2. Three (3) years of progressively responsible experience in grant writing, grant management and auditing. 
  3. Possession of the knowledge and ability requirements listed below. 


  1. Bachelor's degree in public or business administration, accounting, mathematics, finance, or related field.
  2. Financial/grant experience in the public sector filed, specific to Special Districts. 

Supplemental information

Physical Requirements
Maintain physical ability and stamina to meet position tasks and responsibilities. Physical abilities must commensurate with the essential functions of the position. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the position. 

No person shall pose a threat to themselves or to the health and safety of other individuals in the work place, or to the public they serve. 

Possession of and ability to maintain a current valid California Driver’s License, Class C, is a condition of employment.